Guidelines to avoid bias in writing reference letters for residency candidates

The ACVS Diversity, Equity and Inclusion Committee has created guidelines for ACVS Diplomates who are writing reference letters for residency candidates. 

 When writing reference letters for an excellent candidate, bias can inadvertently be included that can diminish the positive impact of the letter. The impact of a letter depends on what is included in as well as what is omitted from the letter. Both can be unconsciously influenced by the candidate’s gender, race, and other characteristics that are immaterial to their potential for professional success. Hence, letter authors and recipients should take steps to be aware of unconscious biases.  

Writing unbiased reference letters is crucial for ensuring fair evaluation of residency candidates. This guide aims to help College members craft effective, equitable letters that accurately reflect candidates’ qualifications without introducing unconscious biases. Following these guidelines will contribute to a more inclusive and merit-based selection process.