Submission Receipt Deadline: 11:59pm (EST), Friday, May 1, 2020
2020 ACVS Surgery Summit, October 22-24, Washington Marriott Wardman Park Hotel, Washington, DC
Small and Large Animal Scientific Abstracts will be presented throughout the meeting during the seminars Thursday through Saturday unless accepted into Residents’ Forums.
- Residents’ Forum Small Animal (ACVS residents): Thursday, October 22
- Residents’ Forum Large Animal (ACVS residents): Thursday, October 22
- Poster Session: Thursday, October 22–Saturday, October 24 (until noon)
Residents’ Forum: To qualify for the Residents’ Forum, residents must be actively enrolled in an ACVS residency program at the time of abstract submission. Each resident may submit only one abstract for the Residents’ Forum. Residents are encouraged to submit abstracts for either clinical or basic science research projects. Residents may submit other abstracts for the scientific seminars and Poster Session.
Residents’ Poster Competition: To qualify for the Residents’ Poster Competition within the Poster Session, residents must be actively enrolled in an ACVS residency program at the time of abstract submission and must be present during the Poster Session on Thursday, October 22, 6:00–7:30 PM in the Exhibit Hall.
NOTE: If a resident is selected to present in the Residents’ Forum, they cannot also have a poster for consideration in the Residents’ Poster competition.
Oral Presentation Format
Abstract presentations will be 15 minutes: 10–12 minutes for set up and presentation and 3–5 minutes for questions and discussion.
4’ x 4’ poster set-up: 5:00–8:00pm, Wednesday, October 21
Presentation and Resident Poster Judging: 6:00–7:30 PM, Thursday, October 22
Tear-down: Friday, October 23, beginning at 6:00pm through Saturday, October 24 at noon.
Flash Posters Presentations
Up to 15 large animal and 15 small animal poster presenters selected by the Scientific Program Poster Subcommittee will be invited to give a 2-minute presentation of their poster following the completion of the respective Large Animal or Small Animal Residents’ Forum. Additional information will be provided to selected presenters.
Abstracts must be submitted online by 11:59pm (EST), Friday, May 1, 2020
To submit your abstract:
- Log in to the My Account page on the ACVS website at www.acvs.org/my-account.
- Select the "Abstract/Grant Submissions" link.
- Click on the blue “Create New Abstract" link under the table of previously submitted abstracts.
Note: An account is required for abstract submissions. If you do not have an account, select the "New Customer" link from the My Account login screen.
General Instructions for Abstract Preparation
- Abstract online submission deadline: 11:59pm (EST), Friday, May 1, 2020
- Abstract acceptance notification: June 30, 2020
- Two abstracts are required for submission:
- a Short Abstract for Surgery Summit Proceedings and the online version of Veterinary Surgery; and
- a Long Abstract for scoring and evaluation
- All abstracts should be designated as a research or clinical project. Research is defined as all in vitro studies and investigative protocols that involve the use of research or laboratory animals or bench-top research methods. Clinical is defined as investigative protocols that involve clinical patients.
- You can copy and paste your abstracts from your own Word files into the submission system. If your abstract requires superscript or subscript, you will need to include the HTML codes within your document.
- For superscript, place <sup> in front of the text and </sup> behind your text
- For subscript, place <sub> in front of the text and </sub> behind your text
- To submit an abstract, log in to your account at www.acvs.org/my-account and select ‘Abstract/Grant Submission’ to begin. You can also edit existing abstracts from the same menu link.
- Required sections of the online submission process:
- Submission Type: Using the drop-down menu, select the type of abstract you are submitting.
- Title: Limited to 45 characters including spaces. This short title will be used in Summit-related material. This title should reflect the content of the abstract. Limited use of commonly accepted abbreviations or acronyms is acceptable. Use Title Case (first letter of each word is capitalized, except for certain small words, such as articles and short prepositions).
- Long Title: The long title should be brief and accurately reflect the content of the abstract. Do not use abbreviations in the Long Title. Use Title Case.
- Short Abstract: Single-spaced and cannot exceed 250 words. Do not include the title, authors’ names or authors’ affiliations. The required sequence is:
- Reasons for performing the study
- Main Study Limitations
- Scientific or Clinical relevance
However, do not use these subheadings (e.g., Reasons for performing the study) in the short abstract. Do not underline, italicize, capitalize or bold for emphasis within the text. Do not insert a blank line between paragraphs or sections. Do not include references to figures or tables in the short abstract.
- A CV/resume must be uploaded at the time of submission for the presenting author.
- Abstract Authors:
- The submitting author MUST also be the presenting author. As the submitting author, you MUST also enter yourself as the presenting author in the list of co-authors.
- Include all co-authors. Include yourself as the presenting author, who should be given credit for this abstract. You may add as many co-authors as necessary. You must provide complete information for each: First and Last Names, Company, City, State, and Country.
- Use the Company field to list the university or practice name. If there is no university or practice, enter ‘N/A’ in the field.
- Use the Company 2 field to include departments within the university that should be recognized.
- Be certain that the Company name is consistent for each author. Do not spell out University for one author and abbreviate for a second author.
- Use the arrows/numbers to order the co-authors in the exact position you wish them to appear, including the presenting author.
The authors’ information is used to generate the list of names and affiliations in the published abstracts for the Surgery Summit.
- Long Abstract: The long abstract is divided into five sections. Abstracts that exceed 1000 words in total will not be reviewed. This should expand the text to more completely describe the material. Redundancy between sections should be avoided (e.g. do not repeat results in the Discussion). Each section needs to be entered separately as follows:
- Reasons for performing the study: Brief background on general topic and previous work. Should concisely convey the need, significance/impact of the work presented in the abstract. Avoid making broad statements that should be assumed knowledge (points will be deducted for such statements).
- Hypothesis/Objective(s): Clearly state the objective(s) of the study and the hypothesis (if applicable).
- Methods: Briefly describe the methodology of research or technique used in this study. Methods should be appropriate to answer the hypothesis or problem that generated the work. Statistical methods used for data analysis, if applicable, should also be included. Statistical methods must also be appropriate for evaluating the data/testing the hypothesis.
- Results: Briefly describe the key results of the study.
- Discussion: Include a brief interpretation of the results and how the hypotheses/objectives have been addressed. Do not repeat information that is provided in the results.
- Study Limitations: All studies have limitations. Briefly, outline some of the key limitations of the study. Failure to discuss key/relevant limitations will result in rejection of the abstract.
- Scientific or Clinical Relevance: Why are the results of this study important? How can the information derived from this study or technique be applied to the specialty of veterinary surgery? How is this information innovative?
- Graphics: Only one file may be uploaded. Please include all figures, photos and graphs in a single PDF in the order they are referenced in the text and label accordingly. No names, institutions or sources of support should appear within the text of the long abstract. Graphics must be relevant to understanding the information in the abstract/methods/results of the study.
- References: Only relevant references should be included, and they will count towards the total word count.
The College will only accept abstracts that comply with the statement on Humane Care and Use of Animals.
Scoring and Evaluation Process: Long (blinded) Abstracts
Scored on a 100-point system (based on long-abstract):
- Reasons for performing the study (5 points)
- Hypothesis/Objectives (10 points)
- Methods (20 points)
- Results (20 points)
- Discussion (10 points)
- Study Limitations (10 points)
- Scientific or Clinical relevance (15 points)
- Overall Quality of Abstract, Grammar, Scientific Writing (10 points)
Evaluated and reviewed in two sequential steps:
Step 1: All abstracts to be considered for the Residents’ Forum are reviewed and ranked by the Residents’ Forum Committee. The top 15 abstracts in small animal and the top 15 abstracts in large animal are placed in the final Residents’ Forum seminar.
Step 2: All remaining abstracts not selected for presentation in the Residents’ Forum but determined by the Residents’ Forum Committee to be of appropriate scientific content will be assigned to either the Poster Session or for oral presentation during the appropriate seminar within the Surgery Summit program depending on content and relevance to veterinary surgery and allied sciences. NOTE: Abstracts submitted for possible oral presentation which received an acceptable score are required to be presented as a poster if not scheduled as an oral presentation due to limited slots in the program.
Presenter Notification: The presenting author MUST submit their own abstract(s) and will be notified via email if the abstract was accepted or declined no later than June 30, 2020.
If selected, the presenting author must register for the Surgery Summit and pay the appropriate registration fee.