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ACVS Surgery Summit

OCTOBER 11
Laboratories & Workshops

OCTOBER 12–14
Seminars & Scientific Abstracts

JW Marriott Indianapolis, Indianapolis, IN

 

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Scientific Abstracts

Submission Receipt Deadline: 11:59pm (EST), Thursday, June 1, 2017

Sections

  • Residents’ Forum Small Animal (ACVS residents): Thursday, October 12
  • Residents’ Forum Large Animal (ACVS residents): Thursday, October 12
  • Poster Session: Thursday–Saturday, October 12–14

Small and Large Animal Scientific Abstracts will be presented throughout the meeting during the seminars.

Residents’ Forum: To qualify for the Residents’ Forum, residents must be actively enrolled in an ACVS residency program at the time of abstract submission. Each resident may submit only one abstract for the Residents’ Forum. Residents are encouraged to submit abstracts for either clinical or basic science research projects. Residents may submit other abstracts for the scientific seminars and Poster Session.

Residents’ Poster Competition: To qualify for the Residents’ Poster Competition within the Poster Session, residents must be actively enrolled in an ACVS residency program at the time of abstract submission and must be present during the Poster Session on Thursday, October 12, 6:00–7:30pm.

NOTE: If a resident is selected to present in the Residents’ Forum, they cannot also have a poster for consideration in the Residents’ Poster Competition.

Speaker Format
Abstract presentations are 15 minutes: 10–12 minutes for set up and presentation and 3–5 minutes for questions and discussion.

Poster Format
4’ x 4’ poster set-up: 5:00–8:00pm, Wednesday, October 11
Presentation and Resident Poster Judging: 6:00–7:30pm, Thursday, October 12
Removal: 4:00–6:00pm, Saturday, October 14


Abstract Submission

Abstracts must be submitted online by 11:59pm (EST), Thursday, June 1

To submit your abstract:

  • Log in to the My Account page on the ACVS website at www.acvs.org/my-account
  • Select the ‘Abstract/Grant Submissions’ link.

Note: An account is required for abstract submissions.  If you do not have an account, select the "New Customer" link from the My Account login screen.


General Instructions for Abstract Preperation

  • Abstract online submission deadline: 11:59pm (EST), Thursday, June 1
  • Two abstracts are required for submission:
    • a short abstract for Proceedings and the online version of Veterinary Surgery; and
    • a long abstract for scoring and evaluation
  • All abstracts should be designated as a research or clinical project. Research is defined as all in vitro studies and investigative protocols that involve the use of research or laboratory animals or bench-top research methods. Clinical is defined as investigative protocols that involve clinical patients.
  • You can copy and paste your abstracts from your own Word files into the submission system. If your abstract requires superscript or subscript, you will need to include the HTML codes within your document.
    • For superscript, place <sup>in front of the text and </sup> behind your text
    • For subscript, place <sub>in front of the text and </sub> behind your text
  • To submit an abstract, log in to your account at www.acvs.org/my-account and select ‘Abstract/Grant Submissions’ to begin. Edit existing abstracts from the My Account menu by selecting ‘Abstract/Grant Submission History’.
  • Required sections of the online submission process:
    • Submission Type:  Using the drop down menu, select the type of abstract you are submitting.
    • Title: Limited to 45 characters including spaces. This short (abbreviated) title will be used in Summit-related material. This title should reflect the content of the abstract. Limited use of commonly accepted abbreviations or acronyms is acceptable. NOTE:  If your abstract is accepted for either poster or oral presentation, this abbreviated title will be used in Summit-related material.
    • Long Title: The title should be brief and accurately reflect the content of the abstract. Do not use abbreviations in the long title.
    • Short Abstract: Single-spaced and cannot exceed 250 words. Do not include the title, authors’ names or authors’ affiliations. The preferred sequence is:
      • Reasons for Performing the Study
      • Hypothesis/Objectives
      • Methods
      • Results 
      • Main Study Limitations
      • Scientific or Clinical Relevance

However, do not use these as subheadings (e.g., Reasons for Performing the Study) in the short abstract. If this text sequence is not appropriate, flowing text and other modifications are acceptable.  Do not underline, italicize, capitalize or bold for emphasis within the text. Do not insert a blank line between paragraphs or sections. A CV/resume for the presenting author must be uploaded at the time of submission.

  • Abstract Authors: 
    • The submitting author MUST also be the presenting author. As the submitting author, you MUST also enter yourself as the presenting author in the list of co-authors. 
    • Include all co-authors. Include yourself as the presenting author, who should be given credit for this abstract. You may add as many co-authors as necessary. You must provide complete information for each: First and Last Names, Company, City, and State.
      • Use the Company field to list the university or practice name. If there is no university or practice, enter ‘N/A’ in the field.
      • Use the Company 2 field to include departments within the university that should be recognized.
      • The authors’ information is used to generate the list of names and affiliations in the published abstracts for the Surgery Summit.
  • Long Abstract: The long abstract is divided into five sections and should not exceed 1000 words in total. This should expand the text to more completely describe the material. Each section needs to be entered separately as follows:
    • Reasons for performing the study: Brief background on general topic and previous work. Should concisely convey the need and significance/impact of the work presented in the abstract. Avoid making broad statements that should be assumed knowledge.
    • Hypothesis/Objective: Clearly state the objective of the study and the hypothesis (if applicable).
    • Methods: Briefly describe the methodology of research or technique used in this study. Methods should be appropriate to answer the hypothesis or problem that generated the work. Methods used for data analysis, if applicable, should also be included.
    • Results: Briefly describe the key results of the study.
    • Discussion: Include a brief interpretation of the results.
    • Study Limitations: All studies have limitations. Briefly outline some of the key limitations of the study.
    • Scientific or Clinical Relevance: How can the information derived from this study, or technique, is innovated and relevant to future research or clinical situation? 
    • Graphics: Only one file may be uploaded. Please include all figures, photos, and graphs in a single PDF or Word document in the order they are referenced in the text and label accordingly. No names, institutions, or sources of support should appear within the text of the long abstract.

The College will only accept abstracts that comply with the statement on Humane Care and Use of Animals.


Scoring and Evaluation Process: Long (blinded) Abstracts

Scored on a 100-point system (based on long-abstract):

  • Title (5 points)
  • Reasons for performing the study (5 points)
  • Hypothesis/Objectives (10 points)
  • Methods (20 points)
  • Results (20 points)
  • Discussion (15 points)
  • Main Study Limitations (5 points)
  • Scientific or Clinical Relevance (20 points) 

Evaluated and reviewed in two sequential steps:

Step 1: All abstracts to be considered for the Residents’ Forum are reviewed and ranked by the Residents’ Forum Committee.The top 15 abstracts in small animal and the top 15 abstracts in large animal are placed in the final Residents’ Forum seminars. 

Step 2: All remaining abstracts not selected for presentation in the Residents’ Forum, but determined by the Residents’ Forum Committee to be of appropriate scientific content, will be assigned to either the Poster Session or for oral presentation during the appropriate seminar within the Surgery Summit program depending on content and relevance to veterinary surgery and allied sciences. NOTE: Abstracts submitted for possible oral presentation which received an acceptable score are required to be presented as a poster if not scheduled as an oral presentation due to limited slots in the program.

Presenter Notification
The presenting author will be notified via email if the abstract was accepted or declined no later than July 1, 2017. If selected, the presenting author must register for the Surgery Summit and pay the appropriate registration fees.

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